1 Year FTC - Maternity Cover

Job Title: Logistics Operations Coordinator / Administrator

Location: London NW8

Report to: Logistics Manager

Work Pattern - 4 days office / 1 day WFH

Our client an established Commodity Trading Company, specializing in the supply of Raw Materials and Machinery to manufacturing companies.

Purpose of the Role

Based in the London office, the Logistics Operations Coordinator will be the internal forwarder to the Group Company; in close collaboration with China and Germany offices, this person will be coordinating logistics activities with logistics providers, customers and suppliers.

This is a broad and varied support role to assist with the efficient running of the Logistics Department of an International Commodity Trading Company, primarily supporting the logistics manager and team.

Key duties include:

• Create codes in SAP for new orders and update references and update the SAP system for shipments with schedule, rates and carrier information etc.
• Create sales and purchase orders in SAP and process transactions with final supplier invoice and send invoice to customer.
• Follow up with suppliers for readiness dates for shipments and update service providers.
• Send shipping instructions to service providers and follow up for booking.
• Follow up with logistics service providers for bill of lading and shipment status and update the team and customers.
• Request freight rates from service provider and quote customers.
• Tracking of shipments with the in house and shipping line websites and update the tracking sheet with shipping information.
• Maintain logistics providers invoice payments sheet and arrange payments through finance team.
• Download the expediting list from SAP, track and send weekly updates to documentary team on shipments status.

Key skills:

• Attention to detail, organized and able to use own initiative to deliver tasks.
• Relevant logistics background with knowledge of shipping documentation and incoterms advantageous (desirable but not essential)
• SAP knowledge preferred
• Good time keeping and work prioritization skills.
• Good knowledge of MS Office and able to work effectively on excel.
• Understanding of how to properly communicate with suppliers and internal team.

Personal Attributes:

• Be reliable and diligent, with good attention to detail.
• Self-motivation to work independently and as part of a team with a ‘can do’ attitude
• Good interpersonal skills and an interest in learning about supply chain and logistics.
• Team player with a positive approach to working under pressure in a busy environment
• Methodical approach to tasks and problem solving
• Prior Logistics knowledge is advantageous